Meeting Minutes

10/10/2006 - Regular Meeting

The Tallapoosa County Commission held its regular meeting October 10, 2006 at the Courthouse in Dadeville, AL at 9:00 a.m. Tallapoosa Publishers was present. Chairman Coley called the meeting to order at 9:00 a.m. Public Comments from Citizens: Public Comments from Elected Officials: Dave Heinzen, Chairman of the Financial Committee addressed the Commission with a report of the training session that was held October 5th. Commissioner Archer gave special recognition to William “Banks” Greer for his professionalism and personal endeavors as a member of the United States Army. Item C: No Show Yvonne Railey addressed the Commission concerning multiple items. She stated that a friend of hers who is an invalid is having problems with Sunflower Waste. Sunflower has not picked up her trash in over three weeks. Railey stated that she has called and that Sunflower has not returned the calls. Railey stated that she is also having problems with Sunflower. She stated that the driver continuously left her trashcan in front of her mailbox until she was forced to move it to the other side of the road. The second issue Railey discussed was the Jackson’s Gap Water Authority. She stated that this friend of hers put in several calls to the Water Authority because water was running down her hill. Railey stated that she waited a month before she contacted the Authority. They told her that they never received a call from this friend. They finally fixed the water problem. Railey also complained about the condition of the road that her friend lives on. She stated that the road has been patched and re-patched, but that it has more holes in it again. Railey requested that this road be paved. (Lakeview Heights Road). Railey also stated that she would like for the County to start a Brick for Soldiers program. She presented pictures and ideas to the Commission. Commissioner Allen stated that it would be a good idea to put this together in the Industrial Park because there is plenty of room there. Commissioner Archer stated that he has contacted Sunflower several times regarding this lady and that he was assured that she would be taken care of. Commissioner Archer stated that he would call them again. Chairman Coley called the roll. All Commissioners were present. Commissioner Shaw gave the invocation. Chairman Coley led the Pledge of Allegiance. Consent Agenda: Commissioner Shaw made a motion to approve the minutes from the September 11th and the September 29th meetings. Commissioner Oliver seconded the motion. The motion passed unanimously. Attachment Commissioner Allen made a motion to approve the purchase orders for the Highway department and the warrants for all funds. Commissioner Oliver seconded the motion. The motion passed unanimously. Commissioner Shaw made a motion to table the amendment to the Employee Manual regarding leave time until the November meeting. Commissioner Oliver seconded the motion. The motion passed unanimously. Commissioner Archer made a motion to approve the Preliminary Plat for Karis Park Subdivision. Commissioner Allen seconded the motion. The motion passed unanimously. Attachment Commissioner Allen made a motion to approve the Final Plat for Overlook at Lake Martin Plat No. 1. Commissioner Archer seconded the motion. The motion passed unanimously. Attachment Commissioner Allen made a motion to approve the Final Plat for The Preserve at Stony Ridge, Plat No. 2. Commissioner Allen seconded the motion. The motion passed unanimously. Attachment Commissioner Allen made a motion to approve the Material Options for FY2007. Commissioner Oliver seconded the motion. The motion passed unanimously. Attachment Commissioner Archer made a motion to appoint Ann Freeman to the Horseshoe Bend Regional Library Board. Commissioner Oliver seconded the motion. The motion passed unanimously. Commissioner Shaw made a motion t0 recess until October 27, 2006 at 9:00 a.m. Commissioner Oliver seconded the motion. The motion passed unanimously. Commissioner Shaw made a motion to continue the meeting. Commissioner Oliver seconded the motion. The motion passed unanimously. County Administrator Tony Rivera addressed the Commission concerning the changes to the budget. Commissioner Allen made a motion to approve the FY2007 Budget. Commissioner Oliver seconded the motion. The motion passed unanimously. Commissioner Shaw made a motion to add two items to the agenda: Item J: Approval to Seek Bids for the EMA Department and Item K: Approval to Set up a Reserve Account. Commissioner Archer seconded the motion. The motion passed unanimously. Commissioner Allen made a motion to seek bids for a generator for the EMA Department. Commissioner Shaw seconded the motion. The motion passed unanimously. Attachment Commissioner Shaw made a motion to set up a reserve account. Commissioner Allen seconded the motion. The motion passed unanimously. Attachment Old Business: New Business: Discussion Items by Commissioners: County Administrator, Tony Rivera, addressed the Commission concerning the Public Records Policy. Rivera stated that the Commission Office has been working to straighten out the records that included a number of mischarges on the expenditure and revenue accounts. The state examiners have stated that no evidence suggests that money has been mishandled. Rivera stated that the Commission Office has been instructed on the correct way to make entries and that we are making progress. Rivera stated that the auditors will be able to finish the audit on the fiscal year that ended in September 2005. Rivera stated that we are rebuilding fiscal year 2006. Rivera stated that because of all of these problems, that we do not have an updated, audited account record. Rivera stated that providing this information to the public will provide them with inaccurate unaudited information. Rivera stated that over time those accounts will be corrected and the information will be provided. Rivera recommended that the Commission Office not release this information to the public until we can insure the accuracy of the information. Commissioner Allen made a motion to take the advice of the administrator and not release the information. Commissioner Shaw seconded the motion. The motion passed unanimously. Commissioner Archer stated that he has received a letter from Governor Bob Riley approving a CDBG Grant for the Jackson’s Gap Water Authority. Commissioner Archer stated that he and Commissioner Allen attended the Camp Hill Volunteer Fire Department meeting this pat week. Commissioner Archer stated that a Mr. Moore is retiring from the fire department after volunteering for 60 years. Commissioner Archer requested that the Commission send him a letter of thanks and congratulations for his years of service. Commissioner Allen made a motion to purchase a plaque for Mr. Moore. Commissioner Archer seconded the motion. The motion passed unanimously. Commissioner Allen requested that the politicians take their signs off of the right of way as soon as possible. Commissioner Archer stated that maybe the Commission should start removing signs one week after the election and hold them at the County Shops if the politicians want to pick them up there. Chairman Coley thanked Tony Rivera for all of his work for the County. Coley stated that he supports Rivera decision to resign his position, but at the same time, Rivera will be missed. Commissioner Shaw made a motion to enter in to Executive Session to discuss the good name and character of an employee. Commission Oliver seconded the motion. The motion passed unanimously. Commissioner Oliver made a motion to exit Executive Session. Commissioner Shaw seconded the motion. The motion passed unanimously. Announcements: The Courthouse will be closed on Friday November 10, 2006 in honor of Veteran’s Day. The Courthouse will be closed on Thursday November 23 in honor of Thanksgiving. Commissioner Allen made a motion to adjourn. Commissioner Shaw seconded the motion. The motion passed unanimously.

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