Meeting Minutes

7/10/2006 - Regular Meeting

Regular Meeting
July 10, 2006

The Tallapoosa County Commission held its regular meeting July 10, 2006 at the Courthouse in Dadeville, AL at 9:00 a.m.  Tallapoosa Publishers was present.   

Chairman Johnny Allen called the meeting to order at 9:00 a.m.

Public Comments from Citizens:
Jason Wright with the National Weather Service addressed the Commission concerning the StormReady program.  Attachment

Tom Radney addressed the Commission concerning Arrow Disposal Services. Radney stated that many complaints have made about Sunflower Waste. He requested that Charles Ogletree, vice- president of Arrow, speak. Ogletree stated that Arrow had been in business a long time and that they have a good reputation and many references. Ogletree presented a brochure with references. Ogletree stated that he has received many personal phone calls requesting his service which he has had to turn down because of the contract with Sunflower. Based on the number of phone calls that Ogletree receives, he believes that the County residents would support the change from Sunflower to Arrow. Ogletree stated that he would love the opportunity to bid for the waste services.  Commissioner Coley stated that several factors will need to be addressed regarding this issue before any decision will be made. Attachment

Mary Cullins, resident of Point Windy Drive Jackson's Gap, addressed the Commission regarding trash pick-up. Cullins stated that she only lives in this area during the summer. Cullins stated that she has requested seasonal trash service from Sunflower, but they do not provide that service. Cullins stated that she would like consideration from the Commission regarding seasonal trash pick-up.

Public Comments from Elected Officials:
Chairman Allen recognized Dr. Willie Kirk in attendance. Kirk requested to address the Commission. Kirk stated that since his donkey, Irene, is a celebrity of Tallapoosa County, he is requesting that Chairman Allen support a $50,000 grant to build a shed on the side of the Courthouse so that Irene can have a television and air conditioning. Chairman Allen stated that he would not support such a grant.

Chairman Allen presented Tumpsie and Christine Trione with a plaque of recognition for daily service on McCarty Road. Chairman Allen stated that he sees the couple picking up trash on McCarty Road everyday.

Chairman Allen called roll. All commissioners were present.

Commissioner Shaw gave the invocation.
Chairman Allen led the Pledge of Allegiance.

Commissioner Archer stated that he plans to work with the County Commission and that he feels it is an honor to sit on the Commission. Commissioner Archer said that he plans to do the best job that he possibly can do.

Consent Agenda:
Commissioner Shaw made a motion to approve the minutes from the June 12th meeting. Commissioner Coley seconded the motion. The motion passed unanimously.  Attachment

Commissioner Coley made a motion to approve the purchase orders for the Highway department and the warrants for all funds. Commissioner Oliver seconded the motion. The motion passed unanimously.  Attachment

Commissioner Coley made a motion to approve the E-911 Payroll Agreement for Victor Kennedy.  Commissioner Oliver seconded the motion. The motion passed unanimously.  Attachment

Commissioner Shaw made a motion to approve the Preliminary Plat for Willow Point, Phase 14. Commissioner Coley seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion to approve the Preliminary Plat for Hideaway Cove Subdivision. Commissioner Archer seconded the motion. The motion passed unanimously. Attachment

County Engineer David Moore stated that the Engineering Department has budgeted for a Project Manager since October. Moore requested that the Commission promote Donald Hand to fill the position. Commissioner Oliver made a motion to promote Donald Hand to fill the Project Manager position for the Engineering Department. Commissioner Coley seconded the motion. The motion passed with a 4-1 vote. Commissioners Allen, Coley, Oliver, and Shaw voted yes. Commissioner Archer voted no. Commissioner Archer called for discussion. Commissioner Archer asked Moore why the position has been budgeted for since October, but no one has been hired until now? Moore stated that the bridge project has just started.

Commissioner Oliver made a motion renew the maintenance agreement with L-3 Communications. Commissioner Coley seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion to surplus a 1995 Chevrolet Lumina. Commissioner Coley seconded the motion. The motion passed unanimously.  

Commissioner Shaw made a motion to renew the contract with Harbor Pointe Marina. Commissioner Coley seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion to approve the Aliant Bank Treasury Management Services Schedule. Commissioner Coley seconded the motion. The motion passed unanimously. Attachment

Commissioner Oliver made a motion to approve the Retail Beer (On or Off Premises) License for Circle A Catfish. Commissioner Coley seconded the motion. The motion passed unanimously. Attachment

County Administrator, Annette McGrady, stated that the Commission Office is working a lot of hours and dealing with a lot of issues right. McGrady requested the consideration of approval to hire a Commission Secretary. McGrady stated that the job is not in the budget, but considering the amount of hours that the Commission employees are working, it evens out. Commissioner Archer stated that we are in the final quarter of the fiscal year and that we need to be conservative with our money. Commissioner Archer stated that it concerns him to spend money this late in the fiscal year. Commissioner Shaw asked whether the person will be hired in October for the new year, or whether the person will be hired before the new fiscal year. McGrady stated that the position needed to be filled last December. McGrady also stated that her hope is that the job can be filled as quickly as possible. Commissioner Shaw made a motion to hire a secretary for the Commission Office. Commissioner Oliver seconded the motion. The motion passed with a 4-1 vote. Commissioners Allen, Coley, Oliver, and Shaw voted yes. Commission Archer voted no. Commissioner Coley asked for the suspected pay scale of the employee. McGrady stated that she was not sure of the exact pay rate, somewhere between $9.00 and $9.50.

Commissioner Coley made a motion to table the approval of the General Release Policy for hiring of new employees. Commissioner Oliver seconded the motion. The motion passed unanimously. Attachment

County Administrator addressed the Commission concerning the Financial Committee. McGrady called for nominees. Commissioner Coley stated that his District 1 nominee is Charles E. Ransaw. Commissioner Coley stated that Mr. Ransaw has a corporate background and that his type of experience is needed. Commissioner Shaw stated that his District 2 nominee is Marvin Wagner. Commissioner Oliver stated that he has not made his final decision, but that he should have a nominee for District 3 by the end of the week. Commissioner Archer stated that his District 4 nominee is Dave Heinzen. Commissioner Allen stated that he does not have a nominee. Commissioner Archer stated that several people have stepped forward to offer their services on the committee: Jan Landers and Kerry Mullican are two people who would be interest in sitting on the committee. Commissioner Oliver stated that the motion was made that each Commissioner must appoint on person from his district. Commissioner Shaw stated that he was under the assumption that each Commissioner could make an appointment, but that the appointment did not have to come from their districts. Commissioner Shaw made a motion to accept the appointments that were presented. Commissioner Coley seconded the motion. The motion passed unanimously.

Old Business:
Commissioner Archer asked E-911 coordinator Anita Haggerty, how much goes into having a road name changed. Haggerty responded the certain fees have to be paid, that several different offices have to be informed, such as the Sheriff's Office, the Postal Service, the EMT and 911 Services, etc. Commissioner Archer asked about the booklets that the E-911 produces. Haggerty stated that the change would be reflected in the new edition of the booklet.  Commissioner Archer made a motion to change Laslie Lane to Lamar Lane. Commissioner Coley seconded the motion. The motion passed unanimously.

County Administrator, Annette McGrady, stated that the Board of Education (BOE) has requested that the Commission stop using AlaTax and return to using the Department of Revenue (DOR) for the collection of the one-cent sales tax for the Board of Education. Commissioner Coley stated that he believes that the problems with AlaTax started because of a debiting issue. Tommy Thweatt, with the BOE, stated that everything was going well with AlaTax, and then they debited the BOE's account for $2400 with no explanation.  Thweatt stated that no one from AlaTax called the BOE to let them know what was going on.  Thweatt says that the money was returned after four days. Commissioner Coley asked what the contract terms are with AlaTax. County Administrator, Annette McGrady, stated that the contract is automatically renewed every year until the County gives a three month notice. Commissioner Coley stated that it seems like after one mistake, the BOE wants to toss AlaTax out.  Thweatt stated that it was a big mistake; it could have easily been millions of dollars that was debited. Chairman Allen stated that when he was elected to the Commission that the BOE used the DOR to collect the sales tax. Chairman Allen stated that the BOE had a lot of problem with the DOR and that is the reason that the Commission let the BOE pull away from the DOR to begin with. Commissioner Archer stated that the people who are involved daily need to have a say so. Commissioner Coley made a motion to reject the Department of Revenue agreement and remain with AlaTax. Commissioner Oliver seconded the motion. The motion passed with a 4-1 vote.  Commissioners Allen, Coley, Oliver, and Shaw voted yes. Commissioner Archer voted no.  Chairman Allen requested that McGrady look into the contract with AlaTax.  

New Business:

Discussion Items by Commissioners:
Commissioner Coley read a thank you note from the ODAC.

Commissioner Shaw thanked EMA Director Joe Paul Boone for his work on Emergency Preparedness.

Commissioner Archer made a motion for Mary Jo Mulligan to be appointed to the Department of Human Resources Board. Commissioner Coley seconded the motion. The motion passed unanimously.

Announcements:


Commissioner Coley made a motion to adjourn. Commissioner Oliver seconded the motion. The motion passed unanimously.

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